The following subpage contains the brief data handling policy when using the Central Library's website in a user-friendly tone. The official data handling policy can be downloaded from down below in the attachments.
You can request the deletion of your personal information via email. To delete your personal information please send an e-mail to the following address: konyvtar@semmelweis-univ.hu.
The data protection is ensured by a firewall, and a strong password requirement, this provides a low-risk environment for our users.
We do not transfer data to a third party.
1. Browsing our website
We handle varied data while the user is browsing our website, in this scenario the affected party is called the browsing user. The legal basis for data handling is the voluntary consent of the users.
1.1. Cookies
The library’s website like so many others uses cookies for its operation. The cookies' purpose is to store the current workflow in the system (for example: language, last visited site, etc.), also cookies are used to be able to distinguish one user from another in our statistics. Moreover, we use them to distinguish those users from one another who are signed in. Our cookies store information until one day after the last use. Information like this is deleted after that and we no longer store it.
1.2 IP Adress
The IP address is the identifier of your computer, it enables computers to communicate with each other. The external IP (detectable to the libraries server) address enables computers to communicate via the Internet, the inner IP is only accessible through a private subnetwork. (For example: In a private WIFI network, all the devices connected to the same router have a different internal IP address, but all these devices are detected by external computers as one IP address.)
Our website collects IP addresses for IT security reasons, and we store them for five years.
1.3 Signed in user data
In order to provide a personalized service, we offer the possibility of registration. We store data by user type:
- Users with registration, that are signed in name, e-mail address, password.
- Users, that are signed in with a Neptun code: name, Neptun code
- Users, that are signed in with SEKA/PPKE identifier: name, e-mail address, SEKA identifier, access level
In the case of users signed in with Neptun/SEKA/PPKE identifiers, we do not store passwords.
We store the last entry of all users. The data is automatically deleted in case the date of the last entry has reached the five years mark.
2. Information regarding the Semmelweis Publication Database
The Semmelweis Publication Database based on specified criteria summarises the publications of Semmelweis University Citizens (affected by data handling) and the departments' bibliometric pieces of information and based on this information creates different types of rankings.
The goal of the data handling:
The collected data is publicly available, thus the present page only provides the bibliographic information and a summarization. The handled personal data includes the author's name, birth date, workplace, and e-mail address.
The legal base for data handling is the author's voluntary consent.
The author's name and workplace are shown on the public profile page while data handling. The e-mail address and the birth date are only serving administrative purposes and not shown publicly.
Data is being preserved in an online format for five years, after that it gets archived.
3. Library entering card
An entering card system is in operation in the library. Every reader is provided with the opportunity to request a card. A library entering card is mandatory if the student would like to use the library in those hours when only Citizens of the Semmelweis University are allowed to visit the building.
In order to request an entering card, you need to register, and for that, you need to consider paragraph 1.3.
The legal base for data handling is the voluntary data submission and the 1997. CXL. act about museum institutions, public library services, and community culture, that regulates the scope of data available upon entering the library.
The following data is being handled during service usage: name, photo ID number, in case of Semmelweis University student the Neptun code, in case of Semmelweis University citizen, Semmelweis University registration number.
During service use in case of the user's approval, we provide the opportunity to upload your picture in order to quicken the process of identification, it also eliminates the photo ID requirement upon entering the building.
The card can be deleted at any time. This also means that we will no longer store your personal information. Furthermore, the user's information will automatically be deleted five years after the latest entry to the website.
When a user signs in to the website, the time of sign in and out will be stored by the website together with the library entering card's number.
